Helpful Links for Faculty

• my.harvard.edu for course registration, roster, grades
• Basics: https://about.my.harvard.edu/faculty
• How to Approve Students in Your Class: https://harvard.service-now.com/ithelp?id=kb_article&sys_id=b2148583db750f08a752f1a51d96196b
• How to Enter Grades: https://harvard.service-now.com/ithelp?id=kb_article&sys_id=17138bf6dbad8384a752f1a51d96194a
• Cross-Registering/Auditing (for grad students, non-Harvard students, etc)
  • TDM allows for cross-registering from Harvard grad students or students from other universities (as long as it is allowed by their home institution--MIT and Brown are some universities that allow cross-registering with Harvard). It is up to the discretion of the instructor whether or not to allow cross-registering or auditing, as long as it does not take away a spot from a TDM concentrator.
  • When cross-registering, the student is the main driver for this, and they must communicate with both their home and Harvard's Registrar offices. Once complete, the student will appear on your course roster, and grading is done the same as with Harvard students (on my.harvard.edu).
  • More info on Cross-Registration: https://registrar.fas.harvard.edu/cross-registration

The Course Registration Process can be a bit complicated and requires some pre-work and an official process. Some have called it similar to a dating game! Here, you'll learn about the pre-work, official process, how to view your course roster, and a helpful template based off this process for your Canvas course page to set expectations for all.

1A) IF THERE IS NO APPLICATION PROCESS FOR YOUR COURSE

• Instructors should let students know (during your live session and on Canvas website) when is the latest they should add the course to their Crimson Cart (must be at least 2 DAYS PRIOR TO END OF REGISTRATION PERIOD at time of your choosing) – see Part 2 for explanation

1B) IF THERE IS AN ADDITIONAL SELECTION PROCESS REQUIRED FOR ADMISSION TO YOUR COURSE (questionnaire, materials submission, interview, etc.)

• Students must submit by DAY, DATE at time of instructor’s choosing (you should let students know this specific time during your live session and on Canvas)
• Instructors will notify students about decisions by at least 2 DAYS PRIOR TO END OF REGISTRATION PERIOD at time of instructor’s choosing (you should let students know this time during live session and on Canvas as well)
  • Approval/acceptance emails should include that students should add the course to their Crimson Cart by LAST DAY OF REGISTRATION PERIOD at time of instructor’s choosing (see Part 2 for explanation)
  • Students often apply to various courses with different notification deadlines, and it is helpful to set expectations on course decisions, so they can determine what courses they’ll take (e.g. some may not commit to a course until they hear back from another course)
• Students should respond confirming (or rejecting) their acceptance and that they will add the course to their Crimson Cart (aka petitioning to take the course on my.harvard.edu)
  • If a student decides not to take your class, you should notify the next student on the waitlist, if applicable.

2) ALL STUDENTS COMPLETE REGISTRATION THROUGH CRIMSON CART: the official process
Adding the course to their Crimson Cart (like a shopping cart) begins the official registration process for students to enroll in a course.

• Essentially, it’s a 3 step process: Student Request, then Instructor Approval, then Student Confirmation
• 1) Student Request: After accepting a spot in the course, students will then add the course (aka petition) to their Crimson Cart (by time of instructor’s choosing) 
  • It’s important to set a time deadline to do this because then you have to go in and approve each student’s request (see next step). Students technically have until 11:59pm on Wed 8/26, but I don’t think you want to be up until midnight waiting for course petitions. :)
• 2) Instructor Approval: Instructor then approves student’s enrollment through my.harvard
  • To see who has petitioned/added the course in their Crimson Cart, go to my.harvard.edu, select Student, Teaching + Advising Portal, and then click Worklist in the top right corner
  • Visual Instructions here: https://harvard.service-now.com/ithelp?id=kb_article&sys_id=b2148583db750f08a752f1a51d96196b
  • Instructor will see those who have requested enrollment/petitioned, and you can go in and Approve or Deny. 
• 3) Student Confirmation: Then, once you’ve approved them, the student must approve the course again (this happens when the student submits their full course registration).
• The course registration is all set!

TO VIEW YOUR CLASS ROSTER (starting DAY AFTER REGISTRATION ENDS)
Please keep in mind that students have until the 5th Monday of the Term to add/drop courses, so rosters may change.
After the last day of registration period, you can view your course roster:

1. Go to my.harvard.edu > Teaching/Advising Tab > My Courses. There will be an option to view Class Roster
   1. Visual Instructions here: https://harvard.service-now.com/ithelp?id=kb_article&sys_id=315d83b1db8607c0a914fff31d96196a
2. You can email all students using the Course Emailer function (provides an easy email address that goes to all students enrolled in the course) from your Canvas page.
3. my.harvard.edu is also where you will enter Grades at the end of the semester

OPTIONAL SAMPLE TEMPLATE YOU CAN ADD TO YOUR CANVAS PAGE ABOUT THIS PROCESS/EARLY SHOPPING WEEK IF NOT THERE ALREADY – PLEASE EDIT AS NEEDED:
Early Shopping Week
Day, Date, Time of your presentation period dates
Please see Zoom tab for Zoom link (or insert Zoom link here)
Info that would be helpful for students to know, such as:

• Expectations of what the info session will be – it is drop-in Q&A/Office Hours; a short presentation for the first 15 min, and then Q&A; or short preview/experience of the course; or another format? Just so students know if they should be expected to stay the whole time or they can come whenever.
• Any additional enrollment procedures (like introduction/audition video, survey, etc.) + the deadline (must be by DAY/DATE at the latest, time is up to you), and when decisions will be communicated to them (must be by at least 2 DAYS BEFORE LAST DAY OF REGISTRATION, time is up to you)
• If there’s no additional enrollment procedures, when should students add the course to their Crimson Cart by for instructor approval (must be by LAST DAY OF REGISTRATION PERIOD, time is up to you)

• canvas.harvard.edu
• Add your syllabus, grades for various assignments (for students to see), make announcements or send an email to your class
• Request required readings via Library Reserves tab
• How to add videos to Canvas
• For assistance in maintaining your Canvas website, feel free to ask your TF/TA, and if no TF/TA is available, please contact Sheryl Chen
• Online how-to guides: https://community.canvaslms.com/t5/Instructor-Guide/tkb-p/Instructor

Syllabus

• Once final, please send your syllabus to tdm@fas.harvard.edu.
• Inclusive Education Language for Syllabi & Canvas Course Pages (as of July 2021)
  • Contains TDM's Land Acknowledgement, Commitment to Anti-Racism, Equity, and Diversity; Accessibility; and Grievance Process)
  • We encourage faculty to incorporate and/or adapt this language in your syllabi and on your Canvas course pages. We hope that these statements will be unifying for all. Please note, there is still more inclusive education language being developed, which will be sent out when available

Classroom Support, Setup, Supplies

For classes meeting in Farkas Hall or 29 Garden, please review this classroom support request form with your TA (if applicable), and submit this form at least 1 week before your class’s first meeting. Instructors should fill out this form for any classroom setup requests or supplies needed in their course so that we can first check TDM inventory. After the start of the semester, any additional requests must be sent at least 2 weeks prior to the date needed via the classroom support request form link.

Policy on Book Purchasing Requirements and Course Reserves

Instructors should decide whether students should purchase some/all books for class. Some instructors don’t want students to have to purchase anything for their course (though perhaps may have suggested books to purchase), while some instructors ask students to purchase a few important texts as a way for students to start their own library/collection.

Instructors should ensure that reading materials, especially books, are made available through the Course Reserves function via Canvas. Some texts may already be accessible online as well through this function. If you don’t see it, you can request a purchase through the same Course Reserves function on Canvas.

Copyright Considerations for the Harvard Community Shifting Courses from In-Person to Online

Printing, Copying, and Scanning Services

The Arts & Humanities provides a variety of services, including Printing, Copying, and Scanning services to faculty, TA's, and TF's. For more info, please visit https://ahas.fas.harvard.edu/services.

The Harvard libraries also provides a Scan and Deliver service with specific limitations of journal articles (one per issue) or book chapters (one per book) not exceeding 10% of the work.

Short Version:

Send your request to ahas@fas.harvard.edu with file attached (or drop off your book with TDM/Emily/Sheryl), with the following information:

• An exact deadline for when copies need to be ready (if via e-mail, state this in the subject line). Please try to allow at least 24 hours notice.
• Number of copies required
• Format Instructions: 1- or 2-sided printing, stapled or loose pages, 3-hole punching, booklet, paper size (Letter or Legal Size), etc.
• Location for pickup (Barker or Boylston) *Please let TDM/Emily/Sheryl know and we can pick this up for you as well.
• If your order contains tests or other confidential items that need to be kept locked away
• Any additional requests or special needs

Final Projects

From Harvard College Program in General Education:
"Please note that faculty rules mandate that, with the exception of designated intensive language courses, no regular instruction may take place during Reading Period and courses may not assign new material during this time. Sections and review sessions may take place during Reading Period, as may class sessions that must be made up due to weather or other emergencies."

As long as no new information is being introduced during Reading Period, instructors may hold last classes or final presentations.

For Final Projects, please plan in advance:

- when your final project presentation will be
- whether or not you will need technical support or equipment, please email Emily Warshaw
- if your final project presentation is open to the public, please send information to tdm@fas.harvard.edu

PURCHASING ITEMS/TICKETS

• TDM Funding Resources Sheet
• TDM Course Budgets are due August 15 for the fall semester and January 15 before the spring semester via the TDM Fund Request Form.
  • Use of non-TDM funds (Provostial, Elson, etc.) also requires submission of the TDM Fund Request Form, for spending tracking purposes.
• Modest and requests for local opportunities are more likely to receive funding.
• Ordinarily, honoraria are provided up to the amount of $250.00 per visitor. Any amount that exceeds this should be explained in your request for funds.
  • For 2021-2022: One-off guest speakers for events and class visitors will very likely not be allowed for on-campus, in-person meetings. Guest speakers and class visitors may join events via Zoom or other media technology. Food and beverages are not allowed to be served at events, in classes, during meetings, etc. This is an FAS-wide policy.
• It is recommended that field trip requests to performances not exceed $40 per individual ticket price. Instructors are encouraged to pursue group ticket rates whenever possible.
• For any supplies that you need, please check in with TDM first so that TDM can first check its inventory.
• Instructors are strongly encouraged to let TDM make all purchases for courses using TDM’s purchasing card. Harvard is not allowed to provide tax exemption documentation to individuals who are purchasing items with their personal cash or cards. If instructors are making a purchase with their own personal cards, instructors will not be reimbursed for tax.

INFORMATION ON FUNDING

• Check out the Office of Undergraduate Education's page on Funding for Teaching
• The TDM Funding Resources Sheet contains multiple resources for funding (also in the OUE page above) for your course before requesting funds from TDM.
• If you are requesting funding for your course through TDM or Silverman Funds or requesting to use your non-TDM funds (Provostial, Elson, etc.), please complete the online TDM Fund Request Form. More information about the TDM and Silverman Funds can be found in the TDM Funding Resources Sheet. 
• Classroom to Table
  • The C2T program fosters conversation and academic connection among undergraduate students and College faculty who gather in small groups for a meal arranged and paid for by the College. A faculty member may invite between 3 and 5 students, or a group of 3 to 5 students may invite a faculty member,.
  • Application is only during office hours, Monday-Friday 10am-4pm. Application is CLOSED outside of these times, on weekends/holidays.

1. Submit paperwork for your appointment (I-9 form and accompany documentation, VPA Agreement)

2. Once your appointment is processed (we will notify you or you will receive an email from Harvard), register for/claim your HarvardKey login/password. Your login for HarvardKey will also be your Harvard email address (@fas.harvard.edu). The appointment process may take a little longer as your appointment has to be approved by various departments.

a. IMPORTANT: After registering, you will need to activate the Harvard email function for your account on the backend. Go to key.harvard.edu, then click Manage your Account & Services, login with HarvardKey, and under Office 365 Email & Calendar, there should be an option to activate. Image here. It may take overnight to refresh.
b. If you prefer to use a Preferred Name as your HarvardKey login/email address, submit a ticket to HUIT here.

3. Once your appointment is processed, go to peoplesoft.harvard.edu to adjust your tax information. My Pay > W-4 Tax Information. You can also add a Preferred Name (click My Personal Details > Names then the + symbol to add a preferred name) that will refresh throughout the system overnight.

4. Go to canvas.harvard.edu to update your Canvas Course Website (add syllabus, readings, etc.).

5. Login to your Harvard email here at mso.harvard.edu. On the bottom left, select Office 365 for Harvard option, and click O365 Outlook Web app. Picture here.

6. Once on campus, pick up your Harvard ID Card (instructions below).

5. Once classes start, visit my.harvard.edu > Student, Teaching & Advising Portal where you can approve students in your class and see the final course roster.

• Harvard ID Cards information 

• Harvard Faculty and staff are eligible to receive a Harvard ID Card which provides visual identification while on campus and access to various University services. You are responsible for having your ID card with you at all times while on campus and for keeping the card safe and in good condition.

  Harvard regular employees, extended part time, or temporary employees:

• Cambridge Area: Please go to the Campus Service Center (Smith Campus Center, Room 807, 8th Floor). Business hours: Mon - Fri, 8:00 am - 5:00 pm. You will also be able to receive services for HU Parking and HU Housing at this location

• You must bring a government-issued photo ID, in order to receive your Harvard ID card. Examples of government issued ID cards are:

  • Passport.
  • Driver's license.
  • State issued ID card.
  • US Military ID card.
  • Green card.
  • Naturalization certificate.

• All identifications need to include full name, date of birth, a photo, and an expiration date in the future. This validation is a Harvard University security requirement. You will not be able to pick up your ID card without this documentation.

• Connecting to Harvard Secure wireless network
  • Connect wifi to Harvard University, then in any browser, go to https://getonline.harvard.edu/, click I have a HarvardKey, then follow steps. You will download and install a quick program to authenticate your computer to access.
• Harvard IT Support

• Harvard Concur 
  • To setup: Go to: http://travel.harvard.edu/concur

    Click the link titled Click to Access Concur and login with your HarvardKey.

    Follow Pages 1-5 instructions HERE (Confirm Personal Information; Verify Email Address; Add Bank Information).

    When you’re done with pages 1-5, go to Expense Settings on the left and click Expense Delegates. Click Add, and in the Search box, add both Emily Warshaw and Sheryl Chen. When you’re done, click save. You are all set, and will now email/give all reimbursable receipts to Emily or Sheryl.

  • Please submit all receipts within 60 days of purchase.